Senior Legal Assistant, Chicago
We are seeking an experienced, Senior Legal Assistant to join our entrepreneurial, nimble employment law firm. This full-time, in-person position will work directly with the Firm’s owner, attorneys, administrative staff, and clients to provide outstanding support to our attorneys and client services. The ideal candidate has great customer service skills, loves to take care of others and is one hundred percent a team player.
This position is responsible for managing the work demands of the owner and staff attorneys by handling the details with a sparkling attitude. You’ll be in the center of it all: triaging emails, taking phone calls, managing calendars, keeping up electronic records and providing legal document support as well as light billing duties and some marketing support. We want to see a resume filled to the brim with previous experience working in a law firm as a Legal Assistant.
Please read our qualifications section carefully as we will only respond to applicants who are experienced legal assistants. If you are a paralegal or attorney, please do not apply for this job! We are only considering experienced, credentialed legal assistants.
This job is located in our Chicago office. The Legal Assistant must be able to come into the office five days a week. We are not offering relocation assistance, residence in the Chicago metro area is required.
- Answer the phone, triage calls, take messages, and directly assist callers wherever possible. The LA will have a backup from our 24/7 answering service
- Triage Owner and attorney email so they can handle priority matters effectively
- Manage the Owner’s and multiple firm calendars and coordinate with the owner and attorneys to help the legal team efficiently manage time
- Have an active role in participating in and tracking business building projects, including client recruitment and maintenance efforts to help the Firm keep growing!
- Keep all of our process documents in our shared drive up to date, as well as maintain all of our Firm documents, so that our matters and processes are always up to date
- Manage the firm’s billing process, retainer replenishment process, and A/R collections to ensure that the Firm always has sufficient cash to meet cash requirements
- Establish and strengthen relationships with professional referral partners (B2B) and the Firm’s current and former clients (B2C) by supporting the Firm’s back-end marketing systems
- The LA will be responsible for obtaining testimonials from happy clients and may assist with managing social media accounts, posting blogs, staff bios, and other content to the Firm’s website, and sending out newsletters.
- 3+ years of legal assistant experience in a law firm
- Demonstrated typing proficiency (determined by an assessment)
- Current member of NALA (National Association of Legal Assistants) or other legal assistant associations is a plus, not required
- Knowledge of legal research software, Apple and PC computers running Microsoft 365
- Proficient Zoom user/moderator
- Outstanding phone and people skills
- US work authorization
Do not send your resume through our website. Email your cover letter and resume in PDF format to careers@savinelaw.com. The subject line of the email should read your last name (all caps), followed by the position you are applying for in lower case, followed by one word that you would use to describe yourself in all caps. [For example: SMITH job title AWESOME].